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The process for booking a City of London Street (closed from point A to B) for the usage of an outdoor special event, is as follows:

1. Fill out and return the form below for consideration.

SPECIAL EVENT REQUEST FORM

2.  Please contact our Manager of Special Events and Community Rentals by emailing kbroderi@london.ca or by calling 519-661-2489, extension 2379 to receive the temporary street closure procedures form. Fill out and return the form for consideration. 

3. To request a temporary street closure, please contact our Manager of Special Events and Community Rentals by emailing kbroderi@london.ca or by calling 519-661-2489, extension 2379 to receive the temporary road closure request form. The applicant will be asked to submit a petition, using the form, signed and approved by:

• 66 percent of the residents, and/or by 66 percent of the business owners, and/or by 66 percent of the property owners on the street(s) or blocks(s) proposed to be closed; and/or
• 66 percent of the residents, and/or by 66 percent of the business owners, and/or by 66 percent or the property owners located in adjacent blocks that may be affected by the temporary street closure

4. A site plan, prepared to scale, showing the road closure . The site plan will indicate the required 6 metre (20 feet) accessible lane for the fire, police and emergency vehicles and the location of the fire hydrants.  Note: the emergency lane will remain non-obstructed during the event unless approved.

If the street you are requesting has meters, please contact our Manager of Special Events and Community Rentals by emailing kbroderi@london.ca or by calling 519-661-2489, extension 2379 to receive the meter bagging request form. Applicable fees will be applied. 

5. If your request is approved, a contract will be generated with a condition that the insurance form for $5,000,000 is filled out by your broker. Only the below form will be accepted by the City of London and it must show the same organization name as on the contract. 

CERTIFICATE OF INSURANCE FORM

6. The contract will need to be signed and fees paid in full prior to your event. The administration fee is non-refundable for cancelled contract. Please contact our Manager of Special Events and Community Rentals by emailing kbroderi@london.ca or by calling 519-661-2489, extension 2379 to receive the administration fees for special event operator form. 

7.  If it is your intention as the organizer of the event to serve/provide food or have an outside group (not for profit) provide this service on your behalf, please forward the form below to the Middlesex-London Health Unit.  Please notify our office if you are having various food vendors (for profit) as part of your event.

MIDDLESEX-LONDON HEALTH UNIT SPECIAL EVENTS FORM

Note: Barricades will be dropped off and left on City property for you to place on the road at the start of your event and to take down at the end of your event (as per your contract).